TheraPrac is therapy practice management software built for solo therapists and small practices who want modern clinical tools without enterprise complexity.
Note: Subscription pricing is per provider per month unless otherwise stated.
Certain add-ons, such as TheraPrac Pay and Insurance Billing, are priced per practice (tenant) and/or based on usage.
Save 10% with annual billing.
Annual plans are billed upfront and lock in your rate for 12 months. Annual discounts apply to subscription fees only.
| Feature Category | Simple ($29) | Clinical ($49) |
|---|---|---|
| Scheduling | ✔ Included | ✔ Included |
| Security (MFA, RLS, Audit) | ✔ Included | ✔ Included |
| Non-Provider Staff Access | ✔ Included | ✔ Included |
| Client Intake | ✔ Included | ✔ Included |
| Allergies | ✔ Included | ✔ Included |
| Medication History | ✔ Included | ✔ Included |
| Reminders (SMS/Email) | 150 SMS included | 300 SMS included |
| Progress Notes | 160 notes included | 320 notes included |
| Mental Health History | ✗ | ✔ Included |
| Medical History | ✗ | ✔ Included |
| Psychosocial History | ✗ | ✔ Included |
| Assessments | ✗ | ✔ Included |
| Homework Tracking | ✗ | ✔ Included |
| Telehealth | Add-on | Add-on |
| TheraPrac Pay | Add-on | Add-on |
| Insurance Billing | Add-on | Add-on |
| AI Progress Notes (coming soon) | Add-on | Add-on |
| E-Prescribing (coming soon) | Add-on | Add-on |
* If you approach included note or SMS limits, we notify you before any upgrade or additional usage is billed.
Additional SMS messages: $0.02 per message
| Telehealth Tier | Included Minutes | Price |
|---|---|---|
| Telehealth Basic | 3,000 minutes | $15 |
| Telehealth Pro | 8,000 minutes | $29 |
| Telehealth Unlimited* | ~15,000 to 20,000 minutes fair-use | $49 |
A "minute" is counted per participant on the call.
Example: a 60-minute two-person session uses 120 minutes of included time.
Additional Telehealth minutes: $0.02 per minute
* Unlimited telehealth includes a fair-use policy.
Telehealth Unlimited is designed to support the full caseload of an individual provider. To maintain high-quality performance for all users, "unlimited" includes a fair-use threshold of approximately 16,000 participant minutes per provider per month.
Most providers never approach this level of usage.
If a provider consistently exceeds the fair-use threshold, we will reach out to review usage and determine whether a higher-capacity or custom telehealth configuration is appropriate. Our goal is always to support uninterrupted care for your clients.
TheraPrac Pay is optional and only required if you accept payments through TheraPrac.
TheraPrac Pay enables secure client payments, receipts, refunds, payouts, and audit-ready transaction tracking for the practice. It is required only if you accept card payments and serves as the foundation for future insurance payment capabilities.
TheraPrac Pay platform fees consist of a monthly tenant fee and per-transaction fees.
| Fee Component | Description | Price |
|---|---|---|
| Platform Access Fee | Enables TheraPrac Pay for the practice (tenant-level) | $30 / month per tenant |
| Platform Transaction Fee (Fixed) | Per-transaction platform infrastructure fee | $0.25 / transaction |
| Platform Transaction Fee (Variable) | Usage-based platform fee | 2.0% / transaction |
Payment processing fees are charged by the underlying payment processor and passed through at cost. These fees vary by payment method, card type, and region.
Typical processor fees include:
Processor fees are separate from TheraPrac platform fees and are not discounted.
Add-on · works with Simple or Clinical
Submit claims, check eligibility, and receive payments (including ERAs)—without leaving TheraPrac. Powered by Stedi.
Already paneled with insurance? Start billing immediately.
Insurance Billing add-on
| What you pay | Details |
|---|---|
| Practice fee | $39 / month per practice (TIN) |
| Claim submissions | $0.50 each |
| Eligibility checks | $0.35 each |
| ERAs processed | $0.10 each |
What you get
Annual billing discounts and volume discounts apply to subscription fees only.
TheraPrac Pay platform fees, transaction fees, payment processing fees, Insurance Billing base and usage fees, and other usage-based charges are excluded from discounts.
We offer volume discounts for clinics with 5 or more providers.
Volume discounts apply to subscription fees only.
Volume discounts and annual billing discounts do not combine.
Practices receive whichever discount is greater.
Is there a long-term contract?
No. Monthly plans can be canceled at any time. Annual plans are billed upfront and lock in discounted pricing for 12 months.
Do discounts apply to transaction fees?
No. Discounts apply only to subscription fees. Usage-based and transaction-based fees are excluded.
When do I need TheraPrac Pay?
TheraPrac Pay is required to accept card payments from clients. Practices that do not collect payments through TheraPrac do not need this add-on.
Can I change plans or add-ons later?
Yes. You can upgrade, downgrade, or add features at any time. Changes take effect at the start of your next billing cycle.
Will my pricing change unexpectedly?
No. Subscription pricing remains stable unless you change plans or add features. Any future pricing changes will be communicated in advance.
Do I need to be credentialed with insurance?
Yes. TheraPrac assumes you are already paneled with the payers you bill and ready to submit claims.
Does TheraPrac help with paneling?
Not right now. Insurance billing is for providers who are already in-network and set up to bill.
Are these clearinghouse fees?
No. These are straightforward fees for billing built into TheraPrac—your monthly practice fee plus per-claim, per-check, and per-payment-notice usage.
Is insurance billing required?
No. It is completely optional. Simple and Clinical plans work the same with or without it.
Which plan do I need?
Insurance billing is an add-on for either Simple or Clinical. Pick the clinical features you need first; add insurance billing whenever you are ready.
